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Project Overview
This Advanced Client and Payments Management System was built for a private EMS gym chain to streamline client management, scheduling, and payment processing across multiple locations. Designed as an internal tool, it centralizes client data, automates appointment scheduling, and optimizes financial tracking—enhancing operational efficiency.
The system leverages Flutter, Dart, and Firebase to provide a real-time, cross-platform solution, ensuring gym owners and trainers have instant access to client records, appointment history, and financial insights. The integration of automated SMS notifications has further improved client engagement and reduced missed appointments.
The challenge of project
Managing an EMS gym chain with multiple locations required a scalable, automated, and efficient system to handle scheduling, payments, and client tracking without unnecessary manual effort.
- Managing clients across multiple store locations
- Tracking payments, deposits, and multi-session packages
- Automating appointment scheduling and reducing no-shows
- Providing real-time analytics for gym operations
Features of project
We built a comprehensive EMS gym management system that centralizes client information, payment tracking, and scheduling while enhancing automation.
Calendar & Appointment Management
Barbershops can organize, reschedule, and cancel appointments while automating bookings.
Student Card System
Each client has a digital record storing essential details, workout history, and payment status.
Package & Payment Management
Supports multi-session packages, deposits, and outstanding balances for easy financial tracking.
Real-Time Analytics
Gym owners can track attendance, financials, and performance with live reports.
Automated SMS Notifications
Clients receive reminders and confirmations to reduce no-shows and boost engagement.
Project Outcome
The implementation of this EMS gym management system led to major operational improvements:
- Reduced administrative workload with automated scheduling & notifications
- Minimized scheduling conflicts, improving trainer availability
- Enhanced customer experience with a structured, seamless booking system
- Better financial tracking with real-time payment management & reporting
- Noticeable decrease in missed appointments due to SMS reminders
FAQ's
Find your answers here
Yes! While this was designed for EMS gyms, it can be adapted for other fitness models with additional customization.
The system was built using Flutter, Dart, and Firebase, providing a fast, scalable, and cross-platform solution.